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Posted: Saturday, September 23, 2017 12:05 PM

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Purpose

To ensure efficient and high performance operational running of the Department via administrative, team support on a day to day, quarterly and annual level

Key Responsibilities

  • POs, invoice processing, ensuring budget targets are met
  • Manage and organize department meetings
  • Format, type and edit memos, minutes, reports
  • Assist FUTURE Team in their tasks as requested
  • Assist in creating/revising presentations
  • Book travel for FUTURE Team, including hotel, flights, writing travel requests and transport services; manage travel approvals
  • Manage department Work & Travel calendar, monitor Online time
  • Prepare travel expenses and refund of costs
  • Prepare signed documents, which require knowledge of company policies and procedures, e.g., invoices, contracts etc.
  • Contribute ideas and techniques that enable department to run at high level of efficiency
  • Manage office supplies computers, technical equipment/tools and furniture to improve department processes and goals
  • Housekeeping of space and onsite storage room and garage
  • Office supply ordering
  • Shipping
  • Promat creation

Signing authority

  • Limited Representational Authority i.A.

Key Interfaces

  • FUTURE Team
  • Assistants at adidas
  • HR, IT, Finance, Office Services
  • External suppliers and vendors

Knowledge, Skills and Abilities

  • IT skills: Macintosh software Outlook, Word, PowerPoint, SAP knowledge: advanced / Excel: expert
  • Language: English: excellent
  • German: desired, but not mandatory
  • Ability to work independently, offering a high level of customer service
  • Ability to communicate effectively with multinational subsidiaries.
  • Strong written and verbal communication skills in English.
  • Highly organized: strong time management and prioritization skills
  • Highly confidential in managing information
  • High level of initiative and maturity

Qualifications

  1. University degree or the equivalent experience
  2. At least 2 years experience as Administrative Assistant
  3. Office management and organizational know how
  4. Proven track in dealing with fast-paced organizations
  5. Passion for adidas brand and its mission
  6. Passion for sports
  7. Ability to work independently
  8. Strong problem-solving skills
  9. High level of initiative, self-starter

Apply Online

or contact us at bp+21945317@jobvertise.com


• Location: Portland

• Post ID: 23244372 portland
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