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Posted: Wednesday, September 6, 2017 2:53 PM

Job Description:/h3:
Management Assistant

Description: Under general direction from the Business Office Manager, this position is responsible for providing administrative support to the store management team and associates as described in the principle duties and responsibilities below.
Principle Duties and Responsibilities:
:Coordinate employment process for job applicants visiting the CarMax location. This includes but is not limited to:
:Partner with hiring team members and job applicants to obtain scheduling availability
:Confirm schedules for hiring team and provide supplemental paperwork to hiring team members
:Provide supplemental paperwork to job applicants prior to interview day
:Update job applicant status and information in AIMS
:Process job applicant AOI and provide results to hiring team
:Maintain job applicant files
:Greet job applicants who are visiting location for interviews
:Respond to general inquiries from job applicants
:Coordinate all new associate orientation. This includes but is not limited to:
:Ensure that all new associate paperwork is completed accurately and timely (i.e., I9s, dispute resolution agreement, etc.)
:Set up and maintain associate personnel files
:Key all new associates into the CarMax Manager Self Service (MSS) system
:Train new associate on clocking in and out of KRONOS
:Set up and train new associate in KMXU and ensure all KMXU training is completed
:Process all Personnel Action forms in MSS and CarMax payroll system (VIPER)
:Assist in planning and executing store events. Examples include: Communication meetings, regional team store visits, various associate and manager meetings, etc.
:Maintain the stores Associate Care and Communication (AC and C) binder
:Process incoming store invoices and assist associates with travel and expense documents for payment using CarMax systems and programs
:Assist store management team with Concur related activities
:Maintain and order all store supplies, posters and other communication documents
:Complete clerical responsibilities associated with Workers Compensation and associate leave of absence
:Provide support of all business areas as needed while adhering to CarMax guidelines
:Responsibilities may include, but are not limited to: copying, filing, answering phones, data entryand reconciliation of missing dealer plates or information
:Answer multi:line phone system, respond to callers needs and direct calls as appropriate. Will also operate paging/intercom system when necessary
:At the discretion of the Business Office Manager or Manager on Duty in the Business Office, Associate will also perform Business Office functions including but not limited to:
:Process paperwork associated with retail/wholesale automobile sales may include printing daily reports, maintaining deal jackets, contacting finance companies regarding contracts, obtaining required information regarding registration and/or titling, processing reassignments, and auditing completed paperwork
:Process auction sales, dealer registration, and/or appraisal lane purchases to include the collection of titles (calls and follow up), payoffs, proper paperwork and signatures from customers in order to send the appropriate documentation to the Home Office for the funding of drafts
:Manage multiple pay types including receiving and counting money, distributing funds, preparing deposits and handling of the safe with considerations to security and loss prevention.
:Process paperwork affiliated with the state DMV. This may include submitting paperwork necessary to title or and register a vehicle for a customer after the sale or obtaining a title for a customer after the sale.
:Mentor new Business Office Associates, as well as, train other store departments on Business Office process and procedure
Job Specifications:
:One or more years of experience providing administrative support in a multi:user office environment is required
:High school diploma i


• Location: Portland

• Post ID: 22881462 portland is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017