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Posted: Saturday, January 20, 2018 1:24 AM

Job Description:/h3:
We have an immediate opening for a Part Time Weekend Multi:Talented, High Energy Receptionist/ Office Assistant for our Uptown Portland branch office.
Are you happiest with a lot to do in a variety of areas, every day bringing an interesting new challenge? Are you a customer focused, high energy
Receptionist/Office Assistant, preferably with experience in the Real Estate Industry? Do you have a positive attitude, excellent communication skills and great technical and organization skills with attention to detail?
This position is part time on weekends working 9:00 am to 5:00 pm Saturdays and Sundays each week.
The person we hire for this position will be responsible for supporting an active office with all administrative needs. It has multiple responsibilities, encompassing marketing, administrative, technical, and accounting support for our brokers and staff : a true Jack/Jill of all Trades.
We are a company that challenges ourselves to think differently, bring fresh ideas, and a unique perspective to push ourselves towards excellence. We put our people first and believe everyone has something important to contribute.
What we will want you to do in this position:
Open and close office as needed, including lights, phones, other office equipment, signage, coffee, unlocking/locking appropriate cabinets and doors, etc.
Greet guests in a prompt, professional and friendly manner.
Triage incoming questions and calls. Provide callers with information such as address, directions, phone numbers, company website and other related information.
Distribute incoming mail, faxes, packages, etc.
Post outgoing mail, bulk mailing and coordinate courier pick:ups and deliveries as needed.
Set:up and maintain employee/agent mail boxes. Order name plates and badges as needed.
File, scan and copy documentation as needed.
Update branch lists including office/phone roster, check:in sheets, birthday list, etc.
Monitor, order and stock office supplies and forms; replenish forms, paper (including copiers) and other supplies as needed. Re:file extra forms.
Keep front desk, lobby, kitchen, conference and resource areas clean and tidy at all times.
Manage or assist with other administrative duties as by team members and Managing Broker.
Create and prepare general marketing collateral for the branch.
Provide excellent customer service to agents to facilitate their success in serving our clients.
Provide new agent orientations.
Assist Agents with creating and preparing general marketing collateral.
Support Agent and branch Marketing, EMarketing and Social Media efforts.
Provide input of listings, photos and status changes.
Provide Back:Up support for Transaction Processing.
Provide Back:Up support for branch team members.

What we want you to bring:
High School diploma or equivalent education and/or work experience.
Minimum of 2 years in a professional office environment.
Good knowledge of Windows operating system and Microsoft Office Suite.
Knowledge of Adobe products, social media and real estate specific software preferred.
Real Estate experience preferred.
Strong interpersonal skills. Upbeat front desk personality.
Strong technical skills, able to train on and learn new systems quickly. Computer savvy.
Strong organization and time management skills.
Effective written, verbal and listening communications skills.
Strong attention to detail; able to do several things at once, while handling constant interruptions.
Solid attendance history.
Positive and productive attitude.
Ability to handle confidential information with discretion.
Creative, self:driven, motivated, results:oriented.
Professional dress and demeanor.
Ability to troubleshoot basic issues and train others on basic and intermediate skills.
Interested in seeing a full job description and applying?
Follow this link:
workforcenow.adp/jobs/app

Source: https://www.tiptopjob.com/jobs/77055665_job.asp?source=backpage


• Location: Portland

• Post ID: 26149892 portland
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